Important Information and Actions Required for selected Summer Students 2017

Dear students,

we are very much looking forward to welcome you at DESY this summer!
Here is some information on matters which are imminent now. These require some action and concern accommodation and administration. Please read the following carefully and take the requested actions.

Programme dates:

  • The DESY summer student programme 2017 starts July 18 (at ~10am) and ends September 7 (at ~4pm). We suggest that you arrive at DESY during July 17 and leave during September 8. Please arrange your DESY hostel (or other) accommodation booking accordingly. Please take note that one can enter or exit the DESY site 24 hours a day.

Administrative procedures:

  • Payment:The questionnaire below asks for the information needed for salary payment. DESY will pay 1100,-Euros per month (if you live in Hamburg or in the Hamburg area - Grossraum Hamburg - you receive 800 Euros per month, same applies to Berlin/Zeuthen). The Information sheet for students studying in Germany (here) and abroad (here) gives more details on the modalities.
  • Questionnaire: Please fill the questionnaire and send it back as an email attachment to and bring the original with you to DESY in July. Students studying in Germany should use the Fragebogen , students studying abroad use the questionnaire.
  • Insurance:Please take note: German law demands that you must have medical insurance for your stay at DESY. For students coming from abroad, information is collected by the International Office here: medical insurance, and liability insurance.
  • Certificate of enrollment: For EU/EEA (European Economic Area) students ONLY: Please, fill in the Certificate of enrollment and send it back as an email attachment to and bring the original with you in July. Info: It is requested that foreign students must provide DESY with a certificate proving they are bona fide students. This certificate has to cover the full period of the Summer Student Program. An international student card is not sufficient. Students who have already supplied the ZAV-certificate of enrollment do not have to sent it again.
  • Visa requirements : This is relevant only for non EU/EEA students. For the procedure to obtain visa please refer to the information from the International Office here.

Accomodation at DESY:

Concerning accommodation at Hamburg there are the following options:
1) Place in the DESY hostel. Please, make a reservation as indicated in Hostel information directly to the Hostel service ( The deadline for this is June 16th, 2017.
2) If you choose to find a private accommodation this will be subsidised with 10,- Euros per day.
For all questions regarding Hostel accomodation, please ask directly the hostel service. For other questions, please contact

Concerning accomodation in Zeuthen you find information here.

Travel Cost Reimbursement:

DESY will reimburse at least a part of your travel costs, for details
see Travel cost reimbursement.
The reimbursement will take place within the first days after your arrival at DESY, further details will be announced in due time.

Rules for how to use the DESY IT Environment

At DESY you will have access to a highly professional computing environment which you can use for your scientific work project. Please find here a list of rules that have to be obeyed.